College of Osteopaths of New Brunswick
1. Purpose
The College of Osteopaths of New Brunswick (the "College") is committed to protecting the privacy and confidentiality of the personal information it collects, uses, discloses, and retains in the course of carrying out its mandate.
This Privacy Policy explains what personal information may be collected through the College's website, why it is collected, how it is protected, and the rights available to individuals.
This Policy applies to anyone who visits the College's website or voluntarily provides personal information through it.
2. Privacy Officer
The College has designated a Privacy Officer responsible for ensuring compliance with applicable privacy legislation.
Privacy Officer
College of Osteopaths of New Brunswick
Email:
3. Personal Information We Collect
Personal information means information about an identifiable individual.
Depending on how you interact with our website, we may collect:
- your name;
- your email address;
- your telephone number;
- your mailing address;
- information submitted through online forms;
- information required to process applications, registrations, or inquiries;
- any other information you voluntarily choose to provide.
We collect only the personal information necessary to fulfill our regulatory responsibilities and provide our services.
4. Information Collected Automatically
When you visit our website, certain technical information may be collected automatically, including:
- your IP address;
- browser type;
- operating system;
- pages visited;
- date and time of access;
- the website that referred you to our site.
This information is used to maintain website security, improve website performance, analyze website usage, and enhance the user experience.
5. Cookies
Our website uses cookies to improve your browsing experience.
Cookies may be used to:
- remember user preferences;
- ensure proper website functionality;
- generate anonymous website usage statistics.
You may configure your browser to refuse or delete cookies. Please note that some website features may not function properly if cookies are disabled.
6. Purposes for Collecting Personal Information
The College collects personal information only for purposes consistent with its mandate, including:
- responding to inquiries;
- communicating with members of the public and registrants;
- processing forms submitted through the website;
- administering registrations, applications, continuing education activities, or events;
- fulfilling the College's statutory and regulatory responsibilities;
- maintaining the security and integrity of the website;
- improving the services provided by the College.
The College does not collect personal information for purposes unrelated to those described in this Policy.
7. Consent
By voluntarily providing your personal information through the College's website, you consent to its collection, use, and disclosure as described in this Privacy Policy where consent is required by law.
In certain circumstances, the College may collect, use, or disclose personal information where authorized or required by applicable legislation.
8. Disclosure of Personal Information
The College does not sell, rent, or trade personal information.
Personal information may be disclosed only when necessary:
- to authorized employees, officers, or committee members of the College in the performance of their duties;
- to third-party service providers, including website hosting, information technology, payment processing, or other administrative services;
- where required or authorized by law;
- pursuant to a court order or lawful request from a regulatory or governmental authority;
- with your consent.
All third-party service providers are required to protect personal information and may use it only for the purposes for which it was provided.
9. Retention of Personal Information
Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable legislation and records retention policies.
When personal information is no longer required, it is securely destroyed or permanently anonymized.
10. Security Safeguards
The College employs reasonable administrative, technical, and physical safeguards to protect personal information against:
- unauthorized access;
- unauthorized disclosure;
- loss;
- theft;
- alteration;
- destruction.
Security measures include, but are not limited to:
- access controls;
- authentication procedures;
- encrypted communications where appropriate;
- secure data storage;
- regular data backups;
- staff training regarding privacy obligations.
11. Your Rights
Subject to applicable legislation, you have the right to:
- request access to your personal information;
- request correction of inaccurate or incomplete personal information;
- withdraw your consent where consent is the legal basis for processing;
- submit a complaint regarding the handling of your personal information;
- ask questions regarding this Privacy Policy.
Requests should be directed to the Privacy Officer.
The College will respond within the timeframes established by applicable law.
12. Privacy Incidents
If a privacy breach involving personal information creates a real risk of significant harm, the College will take appropriate steps as required by law, including:
- containing the breach;
- notifying affected individuals where required;
- notifying regulatory authorities where required;
- implementing corrective measures to reduce the likelihood of future incidents.
13. Third-Party Websites
Our website may contain links to external websites.
The College is not responsible for the privacy practices or content of third-party websites and encourages users to review the privacy policies of those websites before providing personal information.
14. Children
The College's website is intended for a general audience.
The College does not knowingly collect personal information from children under the age of 14. If such information is identified, it will be deleted as soon as reasonably practicable unless its retention is authorized or required by law.
15. Changes to this Privacy Policy
The College may amend this Privacy Policy from time to time to reflect legislative, operational, or technological changes.
The most current version will always be available on the College's website.
The date of the latest revision appears below.
16. Contact Us
If you have any questions regarding this Privacy Policy or the College's handling of personal information, please contact:
Privacy Officer
College of Osteopaths of New Brunswick
Email:
Effective Date: 2026-07-19
Last Updated: 2026-07-19
